6/27/2018 4:41:00 PM
鶴壁翻譯公司教你六招打造黃金必勝電子郵件
鶴壁翻譯公司教你六招打造黃金必勝電子郵件
Follow this simple, six-step system to ensure youre-mailsget the job done。
遵循確保你的電子郵件能完成任務(wù)的簡(jiǎn)單六步法。
E-mails are the most common document in the business world. Unfortunately, many e-mails are so poorly written that recipients must struggle to figure out why they're reading the e-mail and whatthey're supposed to do about it。
電子郵件是商業(yè)世界里最常見(jiàn)的文件形式。不幸的是，很多電子郵件都寫(xiě)得非常差，以至于郵件接收者必須努力搞清楚他們?yōu)槭裁丛谧x那封電子郵件以及他們應(yīng)該針對(duì)那封電子郵件的內(nèi)容做什么事情。
Here's a foolproof method to write e-mails that getthejob done。
以下是讓電子郵件完成任務(wù)的簡(jiǎn)單且萬(wàn)無(wú)一失的方法。
1. Have a specific decision in mind。
1.在心中有一個(gè)具體的決定。
The goal of an e-mail is always to get the recipient(s)tomake a decision of some kind. Otherwise, why bother writing the it? Therefore,before you write anything, ask yourself: exactly what decision do I want the recipient to make? As with all business writing, vagueness is theopposite ofuseful. The clearer the goal, the more convincing your e-mail will be。
電子郵件的目的總是讓郵件接收者做出某種決定。否則，為什么要費(fèi)勁寫(xiě)電子郵件呢？因此，在你寫(xiě)任何東西之前，你都要問(wèn)自己：我到底想讓郵件接收者做出什么樣的決定？就所有的商業(yè)寫(xiě)作而言，模糊性是實(shí)用性的對(duì)立面。你的電子郵件的目標(biāo)越清晰越有說(shuō)服力。
2. Start by writing your conclusion。
2.以你的結(jié)論為開(kāi)始寫(xiě)電子郵件。
Your conclusion is a statement of the decision thatyouwant the recipient to make, based upon the contents of your e-mail。
你的結(jié)論是你想讓郵件接收者做出什么樣的決定的一個(gè)聲明，而這個(gè)決定要基于你的電子郵件內(nèi)容做出。
In school, they probably taught you to start with an introduction and end with an conclusion. Wrong. Nobody in the businessworldhas time to wander through the development of an idea. If you don't tell them the reason for the e-mail immediately, chances are they'll just move on. Soyoustart with your conclusion. For example, suppose your goal is get your boss to approve an in-house gym。
在學(xué)校里，他們可能教你以介紹內(nèi)容開(kāi)始以結(jié)論結(jié)束。錯(cuò)誤。商業(yè)世界里沒(méi)有人有時(shí)間去揣摩一個(gè)想法的發(fā)展過(guò)程。如果你不立即告訴他們你寫(xiě)電子郵件的原因，他們很可能就會(huì)繼續(xù)干別的事情。所以你要以結(jié)論為開(kāi)始。例如，假設(shè)你的目標(biāo)是讓你的老板同意建一個(gè)內(nèi)部的健身房。
WRONG:
Jim,
As you know, employee absenteeism isgenerally recognized as an ongoing problem with a steep financial impact, bothin our company and in other companies in our industries. Therefore, we should consider allocating money for the installation of a gym a tour headquarter facility。
錯(cuò)誤的說(shuō)法：
吉姆，
如你所知，員工曠工是一個(gè)公認(rèn)的持續(xù)存在的問(wèn)題，而且這一問(wèn)題對(duì)我們公司和我們所處行業(yè)的其它公司都有難以承受的財(cái)務(wù)影響等等。因此，我們應(yīng)該考慮撥款在我們的總部基礎(chǔ)設(shè)施中建造一個(gè)健身房。
RIGHT:
Jim,
I want you to approve the installation of an in-house gym。
正確的說(shuō)法：
吉姆，
我想讓你批準(zhǔn)建立一個(gè)內(nèi)部的健身房。
3. Structure your supporting argumentinto"digestible chunks."
3.把你的支持論據(jù)組織成“容易理解的小塊”。
Once you've stated your conclusion, marshall the arguments that supportyourconclusion(i.e. the decision you want made). To make yourarguments"digestible,"break them into small "chunks," andpresenteach point with a similarformat and sentence structure。
一旦你說(shuō)出了結(jié)論，就要使用能夠支持你的結(jié)論(即你想要做出的決定)的論據(jù)。要使你的論據(jù)“容易理解”，你要把它們分成小“塊”，并以相似的格式和句子結(jié)構(gòu)呈現(xiàn)每一個(gè)論據(jù)。
WRONG:
According to a recently published government report,group physical fitness is extremely important even though very few companies actually demonstrate a commitment to it! Many firms identify physical fitness as an undervalued competitive asset, but don't have a plan for improvement inthisarea, even though physical fitness is strongly linked to corporate and individual economic and personal success. I feel that if we do not address the issue of physical fitness as it enhances workplace productivity, we will beleft behind。
錯(cuò)誤的做法：
根據(jù)最近發(fā)表的一項(xiàng)政府工作報(bào)告，團(tuán)體身體健康情況非常重要，雖然很少有公司會(huì)真正地展示出對(duì)團(tuán)體身體健康做出的承諾！很多公司確定身體健康是 一項(xiàng)被低估的競(jìng)爭(zhēng)性資產(chǎn)，盡管身體健康與公司和個(gè)人的經(jīng)濟(jì)和個(gè)人成功有密切關(guān)系，但是他們?cè)谶@個(gè)領(lǐng)域還沒(méi)有改進(jìn)計(jì)劃。我覺(jué)得如果我們不解決身體健康這個(gè)問(wèn)題，我們將會(huì)被落下，因?yàn)樗芴岣吖ぷ鲌?chǎng)所的工作效率。
RIGHT:
An in-house gym will:
- Reduce absenteeism。
- Increase overall productivity。